Sample Letter Writing

Wilson & Brown Ltd.,
112, Chulia Street,
35460 Penang.
8th October, 19 ..
Dear Mr. Yunus,
Re: Extension of Service

I have to thank you for your letter requesting an extension of your services with us for another two years, on your reaching the retirement age of 55 years. I, however, regret to inform you that I am not in a position to accede to your request though your services have always been regarded as very valuable to us, as the rules of our company are quite rigid on the matter.
You will, therefore, excuse my inability to provide the relief you seek. However, I am prepared to give you a good reference to enable you to find employment in some firm where the retirement age is not so rigidly observed.

Yours faithfully,
Henry Williams
Manager

Wilson & Brown Ltd., 112, Chulia Street, 36487 Penang.
5th November, 19,.
Mr. Yunus,

Re: Extension of Service

Thank you for your letter requesting an extension of your services with us for another two years.
I have considered the grounds of your appeal for the extension you want very carefully, and I am pleased to inform you that your request has been granted.
I accept your assurance that you will continue to serve us with loyalty and devotion.

Yours faithfully,
Henry Williams
Manager

15, Bishop Street,
Taman Seroya,
23090 Penang.
23rd September, 19 .. The Manager,
Wilson & Brown Ltd.,

84, Jalan Bagan,
65009 Penang.
Dear Sir,

Re: Extension of Service

As I am about to attain the retirement age of 55 years, I am compelled to appeal to you for consideration of extension of my services with you for at least two years.
You are aware that a few of my children are still pursuing their university studies, and my retirement at this moment will disrupt their studies and nullify all my efforts to give them a good education.
Knowing how considerate your are, I feel confident that you will not hesitate to extend my services with you for another two years by which time, God willing, my children will have completed their studies.
I assure you, sir, that I will continue to work with the same zeal and efficiency as I have done so far, if you accede to my request.

Yours respectfully,
Taha Yunus

15, Jalan Tijong,
Garden Square,
12000 Kuala Lumpur.

The Manager,
Sam & Dave Ltd.,
88, Jalan Sam,
69000 Kuala Lumpur.
Dear Sir,
Re: Termination of Service

As your are aware, I have been ill for some time and that my illness has made it impossible for me to carry out my duties to your satisfaction.

I, therefore, regret to inform you of my decision to resign from my post. I hereby give you a month’s notice of termination of my services with you.

Please accept my appreciation and gratitude for all the kindness you have shown towards me thus far. My days with your firm have indeed been a very happy period of my career.

Yours faithfully

Branch Office,
20, Jalan Ayer Ibrahim, 21300 Bintulu, Sarawak.
13th May, 19 ..

The Manager, (Head-Office), Johnson & Park Ltd., 46500 Kuala Lumpur.
Dear Sir,

Re: Resignation

As I have been offered a position in a large commercial bank which offers bright prospects to me, I regret to inform you of my decision to resign from my post as Branch Manager of your company.

I hereby give you a month’s notice of termination of my service with you. I would, however, like to take this opportunity to express my gratitude to you for all the kindness that you have shown towards me all these years.

Yours faithfully,
Hamilton Gray

Global Services Ltd.,
89, Jalan Semangkuk,
12300 Kuala Lumpur.

Dear Miss Steward,

Re: Termination of Service

We regret to inform you that we are no longer in a position to retain your valuable services owing to the financial difficulties we have been experiencing for the past few years, about which you are fully aware.
We have therefore no altemative but to give a month’s notice of termination of your services with effect from today.
We take this opportunity to thank you for the excellent services that you have given us for so many years. We are confident that you will have no difficulty in finding altemative employment elsewhere.

Yours faithfully,
G.S. Thornbee Yazuka Manager

John & Johnson Ltd.,
54, Jalan Mayang,
23000 Kuala Lumpur.
16th July, 19 ..

Dear Mr. Rugby,

Re: Termination of Service

This is to inform you that we no longer require your services, which have been degenerating in quality for some time.
You will appreciate that we have exercised considerable patience with you, though you have repeatedly defied the authority of your superiors. Please collect a month’s pay from our Accounts Clerk today, in lieu of a month’s notice of termination of service.

Yours truly,
A.S. Simon
Director

Wilson & Sons Ltd.,
23500 Kuala Lumpur.
5th May, 19 ..

Dear Mr. Patrick,

Re: Termination Of Service

Your are aware that the retirement age of employees of this company is 58 years.
As you will be reaching the retirement age in a few days, it is with utmost regret that we give one month’s notice of termination of your service, with effect from today.
We would like to take this opportunity to express our sincere appreciation to you for the valuable service that you have given to this company over the years. lt is our sincere hope that you will enjoy your retirement which you rightfully deserve.

Yours truly,
A.S. Simon
Director

Trans-Asia Ltd.,
23000 Kuala Lumpur.
10th April, 19 ..
Dear Mr. F.R. Wellington,

Thank you for the letter ventilating your grievances to me.
I have given serious thought to your plight and arrived at the conclusion that it will not be possible to give a promotion or a raise in your salary, though you have served us with absolute loyalty and devotion for so long.
If, however, you wish to find better employment elsewhere, I shall be glad to give you all the recommendations you need and deserve.

Yours faithfully,
D.H. Campbell

Trans-Asia Ltd.,
23000 Kuala Lumpur.
30th January, 19 ..

Dear Mr. F.R. Wellington,

Thank you for your letter drawing my attention to your plight. I truly regret having overlooked your position for so long. I can imagine the trials and tribulations that you have undergone through the years.
To correct the injustice that has been done to you inadvertently, I have instructed our accountant to raise your salary to RM1600 with effect from, the 1 st of this month, and to pay you RM5000 immediately to relieve your distress to some extent.
In conclusion, I wish to say that I have received very favourable reports from our staff about your service, and I am sure you will continue to work with the same zeal and dedication until your retirement. I, on my part, assure you that the injustice done to you in the past will not be repeated.

Yours sincerely,
D.H. Campbell
Manager